Studio Case Study

668 members. 16 locations.
One dashboard.

How Desi Dance Fitness scaled across 16 locations with 34 class types - managing 9,104 bookings from a single platform.

668
Members managed
16
Locations
34
Class types
9,104
Bookings processed
1,905
Sessions scheduled
366
Digital waivers signed
Multi-location dance & fitness studio On platform since May 2025 16 active instructors 193 active memberships
The Challenge

Managing scale across locations was the problem

Desi Dance Fitness isn't a single studio. With dance and fitness sessions running across 16 locations, coordinating 16 instructors, keeping schedules current, collecting payments, and managing member waivers across all sites is a serious operations challenge.

The tools most studio owners start with - spreadsheets, WhatsApp groups, paper sign-in sheets, manual invoicing - simply don't scale to this level. Something had to change.

Scheduling chaos
16 locations × multiple classes × 16 instructors = impossible to track manually
Payment friction
Collecting payments across sites, managing membership renewals and class packs
Paper waivers
Physical liability waivers that need to be stored, filed, and tracked per member
No member visibility
No central view of who's attending, who's lapsed, or which classes are filling up
The Solution

Everything consolidated into one platform

Desi Dance Fitness joined DanceFitnessPro in May 2025. Within days they had all 16 locations added, schedules published, and members booking online.

Centralised scheduling
34 class types across 16 locations, managed from one dashboard. Each instructor sees their own schedule; the owner sees everything.
Stripe-powered payments
Members pay online at booking - cards, Apple Pay, Google Pay. Memberships renew automatically. No more chasing payments.
Digital waivers
366 liability waivers signed and stored digitally - members sign once, available for any class, any location.
Full member management
193 active memberships tracked, 416 memberships managed in total - all with booking history, payment records, and attendance data.
May 2025 - Joined DanceFitnessPro
16 locations added, schedules published, first members onboarded
May 2025 - First bookings
Online bookings began within weeks of going live - no in-person sign-up sheets needed
Ongoing - Scaling up
Memberships, class packs, and waivers all running through the platform. 194 sessions scheduled this month alone.
June 2026 - 13 months in
9,104 bookings processed. 668 members. Still on one flat-rate plan.
The Results

What 13 months on the platform looks like

All numbers pulled live from the platform. No estimates.

9,104
Bookings Processed
Every booking handled online - no manual sign-in, no cash at the door, no double-booking across 16 locations.
193
Active Memberships
Recurring memberships auto-renewing through Stripe. 416 total memberships managed since joining - all tracked in one place.
366
Waivers Signed Digitally
Every liability waiver completed online before class. No paper. No lost forms. Instantly retrievable if ever needed.
1,905
Sessions Scheduled
All 34 class types, across 16 locations. Members see live availability, book instantly, and join the waitlist if a class is full.
668
Members in the System
Every member profile, booking history, membership status, and waiver - searchable, filterable, exportable at any time.
194
Sessions This Month
June 2026. 194 classes running across all 16 locations. That's roughly 6–7 classes per location - all managed without a single spreadsheet.

"Managing 16 locations used to mean 16 separate headaches. Now everything - schedules, bookings, memberships, waivers - is in one place. We can see what's happening across all our sites in real time."

Desi Dance Fitness - multi-location dance & fitness studio

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